EMPLOYEE INFORMATION PAGE

July 29, 2020

We are in need of a Janitor to work 3rd Shift.  Before we contact our service, or attempt to hire from outside of the Company, we wanted to offer this opportunity to anyone who is still laid off.

QUALIFICATIONS:

  • Self motivated and energetic

  • Ability to work independently

  • Must have an excellent attendance record

RESPONSIBILITIES (In Brief):

  • Floor sweeping and vacuuming

  • Garbage removal and disposal

  • General cleaning of offices and restrooms

  • General cleaning of the cafeteria; wiping tables and counters with disinfectant, mopping floor, cleaning glass and common surfaces, making coffee, etc.

  • Using disinfectant on all common surfaces such as door, microwave and refrigerator handles

  • Follow all health and safety procedures

Candidates for this position must be physically capable of: standing, walking, bending and stooping; lifting up to 40 pounds; using chemicals to clean and disinfect; and all other physical requirements involved with keeping our building clean and sanitized.

If you are interested in this opportunity, please contact Human Resources at 248-377-4940, extension 3476.

MAY 27, 2020

All employees who are scheduled to return to work by June 1, have been contacted.

If you have not been contacted by HR, you are not yet scheduled to return to work. We will continue to recall employees based on our customer orders and sincerely hope that business will return to ‘normal’ very quickly.

HEALTH INSURANCE

This week you should receive a COBRA letter explaining the procedure to continue your health insurance that will end on May 31, 2020. If you do not receive this letter, please contact us. Below is some additional information that may be helpful as you review your options for a health care plan:

https://www.hhs.gov/programs/health-insurance/index.html

www.healthcare.gov

HOURLY ATTENDANCE AWARDS

Please be advised that the perfect Attendance Awards have been suspended until further notice.

First and foremost, we don’t want to encourage and reward employees to come to work when they have symptoms of COVID-19.  In addition, the disruption caused by COVID-19 has made it impossible to fairly administer the plan. This includes; The ‘Stay at Home’ Executive Orders, the Family First Coronvirus Relief Act, and the guidelines of the CDC and Oakland County.

We must also consider the economic impact this pandemic has had on our Company and plan our expenditures with continued long term success as our main goal. We will resume the Attendance Award Program as soon as it is practical to do so.

May 17, 2020

Please be advised that if you have not been recalled to work by June 1, 2020, your status will change from ‘furloughed’ to ‘laid off’ and your Blue Cross/Blue Shield health insurance coverage and UNUM Life and Disability benefits will end May 31, 2020.

You must know this decision did not come easy.  Our employees remain our Company’s greatest asset, and decisions such as these are made only after very careful consideration.  Our biggest challenge remains the uncertainty that COVID-19 has presented.  As a result, we must make difficult decisions that help assure the long-term viability of our Company.  Controlling our costs is essential, and it was just not possible for us to continue paying over $215,000 in monthly premiums for employees who remain laid off.  Once employees are recalled their coverage will be immediately reinstated.

You will be offered the opportunity to continue your health insurance benefits at your own expense through COBRA.  You will receive a letter with the details for enrolling in COBRA as well as information on other coverage including Medicaid and coverage available through www.healthcare.gov.  You will also be paid any unused and accrued vacation time that you have.

We are optimistic that once our customers begin production tomorrow, May 18, that we will start to receive orders.  New orders will allow us to continue the recall process with the hope of eventually returning to full production.

If you have questions, please contact either Jennifer or Wendy and we will assist you.  Our email address is hr@kayautomotive.net.

Please stay safe!

May 7, 2020

We hope that both you and your family are well and looking forward to the warmer weather that is just around the corner. We have a couple of updates for you.

Both FCA and GM have announced a return to production on May 18, 2020! This is excellent news for us as it means they will begin needing our parts in the very near future.

KPMF-USA will resume limited production on Tuesday, May 12. We have contacted everyone that is required to return to work on that day.

REMINDER: You are eligible to participate in the benefits offered through our Employee Assistance Program. They are available 24/7 to offer confidential assistance if you need help with STRESS, depression, addiction, grief and loss, and/or family relationships and parenting.

Visit www.unum.com/lifebalance
Call 1-800-854-1446 (Spanish is available)

Problems with UNEMPLOYMENT continue to be an issue for many people. The UIA system is simply not designed to process the volume of claims that were filed. The Governor signed Executive Order 2020-57 on Wednesday, May 6 to remove some of the “red tape” built into the UIA system in order to expedite payments to those still waiting.

Employee safety remains the number one concern of KAG and KPMF-USA in returning employees to work. We have instituted a number of safety protocols including:

  • Daily Health Screen and temperature check. A failure of the daily health check and/or temperature check will result in the employee being denied entrance to the facility and sent home.

  • Limited building access points. Hourly employees must enter at the rear vestibule at the NE corner of the building. Salaried employees can enter through the Hourly access point or through the vestibule at the front of the building near Tech Service and Material Control.

  • Employees will not be permitted to enter the building more than 10 minutes before the start of their shift.

  • Employees will be required to wear a face covering while at work. Employees can bring their own face covering, or KAG will supply a face mask for each employee each day.

  • Social distancing will be practiced and strongly enforced. Work spaces and common areas have been evaluated and modified where necessary to accommodate social distancing.

  • Shifts and lunches have been staggered to limit employee contact.

  • Employees are reminded to practice good hygiene, wash or sanitize hands frequently, avoid touching their face and eyes and cover all coughs.

  • Facility signage has been increased to promote social distancing and good hygiene practices.

  • Facility cleaning and sanitization frequency has been increased. In addition, KAG has entered into a contract with an outside vendor to provide regular sanitization services for restrooms and common areas including lunchrooms and locker areas. Sanitization supplies are also provided to employees to disinfect their work stations at the start of each shift.

Stay safe!

April 25, 2020

As an automotive supplier, we are deemed an ESSENTIAL business.  That means we are permitted to resume production based on our customer orders.  As business begins to ramp up, we plan to return employees to work in stages.  A gradual return to production will begin Wednesday, April 29.  A small group of production employees from each department will be recalled based on their Seniority date within their classification.   In addition, a select group of Salaried employees will return for production support.  We will continue to return people to work as orders increase.  PLEASE DO NOT RETURN TO WORK UNLESS YOU ARE CONTACTED BY HUMAN RESOURCES.

In the interest of the safety and health of all employees and the interests of the broader community and consistent with the requirements of the CDC and the local county health department, in order to prevent the further spread of COVID-19, no one is eligible to return to work if they can answer “YES” to any of the following screening questions.  The safety of all employees is of utmost importance; therefore as a condition of a return to work, all returning employees will be screened on their first day.  Following approval to return to work, employees will be screened at the start of each shift.  Returning employees must be able to answer “NO” to the following questions:

1. Do you have any of the following symptoms?

  • Fever – of 100.4 degrees or higher

  • Cough

  • Shortness of breath

Or do you have at least 2 of the following symptoms

  • Chills,repeated shaking with chills

  • Digestive symptoms such as diarrhea, vomiting, and abdominal pain

  • Sore throat

  • Headache

  • Extreme Fatigue

  • Loss of taste or smell

  • Muscle pain

2. Have you traveled internationally/outside of Michigan within the last 14 days?

3. Have you had close contact with a confirmed/probable COVID-19 case?

 

If you can answer NO to all questions, you will proceed and enter the workplace.

If you can answer YES to any of these questions, please DO NOT report for work.  Contact HR to discuss your specific situation.

Please do not return to work unless you have been contacted and asked to return.

At this time, health insurance will continue for all employees, including those who have not been contacted.  You will be notified if it becomes necessary to cancel your health insurance.

April 21, 2020

To all 401k participants with an outstanding 401k loan,

The CARES Act allows 401k loan repayments (deducted from your weekly paycheck) to be delayed until after 12/31/2020.  If you would like to delay your weekly loan repayments until after 12/31/2020, please fill out the attached form and return it to Steve Lambert, Kay Automotive Graphics Controller or Human Resources when we are all back to work.  This form will need to be completed before that first payroll run is processed.  Please fill in your name, date of birth, last four of your Social Security Number, phone #, check letter C (unless A or B applies to you), then sign and date at the bottom.  If you do not fill out the form, your weekly loan repayments will automatically resume with your next paycheck AND YOU WILL NEED TO MAKE A LOAN REPAYMENT FOR THE WEEKS MISSED.

Request to Delay 401k Loan Repayments Form

April 9, 2020

Today, Governor Whitmer issued Executive Order 2020-42, which extends the “stay home, stay safe” Order through April 30, 2020.

For most of us, this means that we will continue to remain at home through next week and possibly longer.  For those who have already been approved to return to work and who have been working in Parts & Service, you will be expected to report on Monday as scheduled.

Due to this extension of the “stay home, stay safe” Order, the Good Friday Holiday will be cancelled.  You will not receive Holiday pay for this day unless you have already returned to work as noted above.

We are preparing for our eventual full return to work by reviewing our customer orders and discussing the best way to meet their needs while also ensuring employee safety.  When return to work becomes necessary we will be ready with PPE such as masks, gloves, hand sanitizer and disinfectant wipes.  We are working on a daily protocol that includes using a forehead scan to take your temperature at the start of each shift.  In addition, we will respect the 6 foot social distancing rule.  Our EHS Department is currently communicating with a Company that will sanitize our restrooms and other common areas at least once a week.  Employee safety is of the utmost importance and will not be compromised.

Please continue to check this website.  If we begin to recall employees to work we will post a notice here in addition to contacting the individual employees who will be expected to return.

Please stay home, and stay safe.  We look forward to seeing you soon!

April 8, 2020

Wells Fargo – 401k Updates from CARES Act

Covid-19 CARES Act – Employee Info Letter

March 31, 2020

BLUE CROSS/BLUE SHIELD OPEN ENROLLMENT

Open Enrollment is May 1, 2020.  If you would like to add someone to your BCBS Policy, please email Jennifer with your request.  There will be a separate Open Enrollment in June for Voluntary Coverage offered through UNUM.

VERY IMPORTANT: PLEASE READ!!

We have received notice from our customers that portions of their business are exempt from Executive Order 2020-21 under Paragraph j. “Transportation and Logistics”.  They have been cleared as “essential” by Homeland Security.  As a result, they have now informed us that because Kay Automotive Graphics is an automotive supplier, we too, are exempt from the Order.  We have consulted with multiple legal experts and their research has concluded that we are obligated to fulfill some limited Parts & Service orders.  As a result, we accepted volunteers from the Parts & Service Department to work beginning Monday, March 30.  Although we are unsure how long the work will last, we anticipate it will continue through next week.

Please understand that the health and safety of our employees remains our primary concern.  Any decisions made are with your safety in mind.

Kay Automotive Graphics closed on Monday, March 23, 2020 at 5:00pm.  We are currently scheduled to reopen with first shift at 7:25am on Tuesday, April 14, 2020. This closure is in compliance with Executive Order 2020-21 which puts forth a “temporary requirement to suspend activities that are not necessary to sustain or protect life.”  Please consult this website frequently in the event this schedule changes.

The State of Michigan is allowing all “laid off” employees to file for Unemployment compensation.  The information to file is attached below.


IT IS IMPORTANT THAT ALL EMPLOYEES, SALARIED AND HOURLY, FILE A CLAIM FOR UNEMPLOYMENT.

New information provided by the Department of Labor announced just yesterday indicates that we are NOT eligible for the Family First Coronavirus Relief Act at this time.  That means that you will not receive the 80 hours of pay that was anticipated beginning April 1.  THIS INFORMATION IS CONTRARY TO THE ORIGINAL GUIDANCE WE WERE GIVEN.  You MUST file for unemployment compensation!!


Click below to view your rights as an employee under the Coronavirus Response Act:

EMPLOYEE RIGHTS


At this time, we do believe that we qualify for the Coronavirus Act, Relief, and Economic Security Act (the “CARES Act”).  This Act was signed by the President on Friday and includes an increase to the maximum weekly unemployment rate.

If you would still like to use vacation time, please contact Jennifer at Jennifer_lucchesi@kayautomotive.net.  Keep in mind, this money will be reported to Unemployment and you will have to declare these earnings when you certify your unemployment claim for that week.  This will reduce your unemployment earnings.

If you have direct deposit any money paid to you will be deposited as normal.  You will not get your check stubs until your return to work on April 14.  If you DO NOT have direct deposit, your live check will be mailed to you.

ALL INSURANCE COVERAGE WILL REMAIN ACTIVE DURING THIS TIME

PLEASE CONTACT US IMMEDIATELY IF YOU TEST POSITIVE FOR COVID 19.  WE NEED TO BE ABLE TO NOTIFY OTHERS WHO MAY BE AT RISK.  You may call Wendy Burton at 248-891-8378, or Jennifer Lucchesi at 248-709-6292 between the hours of 8am and 3pm.


FEIN Number 381919969

EAN Number 0413322000

UIA Fact Sheet